University of Malta UOM Library Regulations

University of Malta UOM Library Regulations

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In exercise of the powers conferred upon him by sections 74 (5) and 75 (6) of the Education Act (Cap.327), the Chancellor of the University of Malta has promulgated the following regulations made by the Senate of the University of Malta by virtue of the powers conferred upon it by sections 75 and 79 of the said Act:

1. Citation and Interpretation
(1) These regulations may be cited as the Library Regulations, 2011.
(2) In these regulations, unless the context otherwise requires –

“Item” means all printed and electronic sources of information;
“Director” means the Director Library Services and includes any officer in charge of the Library during the absence of the Director;
“Library” means any University premises under the immediate jurisdiction of the Director Library Services; and
“Patron” means any person using the Library by virtue of his eligibility under regulation 3.

2. Applicability
These regulations shall be applicable from October, 2010 onwards.

3. Library Patrons
The Library shall be open for the purposes of study and research to:
(1) members of the University of Malta, as follows:
(a) members of Council and of Senate;
(b) all academic members of staff;
(c) visiting academics on University service;
(d) members of the University support staff;
(e) registered students of the University.
All these categories are entitled to borrowing privileges.

(2) bona fide researchers to whom a temporary borrowing permit may be issued by the Director.

(3) day visitors, admitted at the discretion of the Director, who may not borrow any item.

4. Permits
In the case of permits issued in terms of paragraph (2) of Regulation 3:
(1) The Director shall charge an annual fee of €50.00; but may, in the case of donors and occasional users of the Library, waive the fee.

(2) Applications for such permits shall be made on the prescribed form.

5. Loan of Items
(1) At any one time authorized Library patrons may have in their possession not more than the number of items specified below:
(a) a member of the University’s academic staff – thirty (30);
(b) a research student of the University reading for a higher degree – ten (10);
(c) University support staff – six (6);
(d) all other Library members – six (6).
The Director may adjust these allocations at his discretion.

(2) Without prejudice to items issued on short loan, or for any other period shorter than three weeks, the period allowed for the loan of each item is as follows:
(a) categories (a), (b), and (c) in paragraph (1) of this regulation – three months;
(b) category (d) in paragraph (1) of this regulation – three weeks.

(3) Without prejudice to the provisions of paragraph (8) of this regulation, a loan may be renewed for a further period or periods.

(4) The Director may, at his discretion, restrict borrowing to short loans. The period for short loans shall be specified by the Director.

(5) All items required for loan must be presented together with the patron’s Library card at the circulation desk.

(6) Patrons may not take any item out of the Library without executing the appropriate loan procedure.  In the case of items which are not yet covered by the Library’s computerised system, their circulation and renewal shall continue to follow the ‘manual borrowing’ procedure of the circulation desk.

(7) The date-due slip or the stamped date-label indicate when an item is due for return, unless this date is subsequently superseded by a recall notification.  It is the responsibility of the borrower to ensure that items on loan are duly returned to the Library.

(8) Any item on loan may be recalled, if required by another patron, or if required for teaching purposes, or if so requested by the Director.  Such items must be returned within one week from notification that the item is required by another patron, unless the date due for the return of that item falls beforehand.

(9) All items must be returned to the Library site from which they were borrowed by the date specified.

(10) Library patrons returning an item shall wait at the circulation desk to receive their original manual loan-slip or the computer return receipt for the item returned.

(11) The manual loan-slip or the computer return receipt shall be regarded as proof of the return of an item. Their possession or non-possession shall be deemed to settle finally any question as to whether an item has or has not been returned.

(12) Library patrons shall be deemed to be in possession of an item until the manual loan-slip or computerised borrowing data have been removed from the Library’s files.

(13) A Library item shall not be transferred to another Library patron unless the item is returned and re-issued in the manner prescribed in these regulations.

(14) If a book is retained beyond the loan-period without renewal, or kept beyond a recall deadline, a system of fines shall be applicable as per Schedule I.  Non-settlement of fines shall lead to a blocking of the patron’s borrowing account.

(15) Without prejudice to the provisions of paragraph (16) of this regulation, any item on the open shelves may be borrowed on application to the circulation desk, provided that the item has been catalogued, classified and properly processed before being issued.

(16) Notwithstanding the status of an item, the Director may, at his discretion, designate whether an item should be retained for in-house consultation only.  Such items may not be borrowed.

(17) Registered students of the University must return any Library items still in their possession upon termination of their course of studies. The University may preclude students who do not abide by this regulation from graduating.

6. Custody of Items
(1) Library patrons who borrow or consult an item are responsible for its safekeeping.  Mutilation of items is seriously offensive.

(2) It shall be strictly forbidden to make or erase any mark in any printed item, make tracings or turn down the leaves.

(3) Library patrons may not use ink while using items in such parts of the Library as designated by the Director.

(4) Any reproduction of Library material, in whatever manner, is subject to the provisions of copyright law and the permission of the Director.

(5) Library patrons shall be required to make good to the satisfaction of the Director any loss or damage which they may cause to any Library property including borrowed items.

(6) Library patrons shall be held liable for any damages caused through misuse of the Library’s electronic services, systems and equipment.

7.  Patron Behaviour and Security
(1) Except for those areas where group work is permitted, silence shall be maintained at all times in the Library. Mobile phones should be kept on silent mode.

(2) Smoking, food and drinks are strictly forbidden in the Library.

(3) Library staff shall not accept articles for safekeeping.  The Library shall not be liable for any loss or damages incurred to the private property of patrons.

(4) Bags, cases and parcels are not allowed inside the Library. Any possessions shall be made available by patrons for inspection at Library exit points.

(5) The Director shall be responsible for the administration and the internal discipline of the Library, and shall be authorised to exclude from the Library, and from all rights and privileges of membership, any patron infringing these Regulations or behaving inappropriately.

(6) Any such exclusion shall be reported at the next meeting of the Library Committee.

8. Opening Hours
(1) The Library shall open on those days and hours as prescribed by the Library Committee from time to time.

9. Deposit of Dissertations and Theses
(1) Faculties and institutes shall deposit a copy of student dissertations and theses at the Library as prescribed by University statutes and regulations. The provisions of copyright law on the use of these dissertations and theses shall be respected.

10. Communications
(1) All communications regarding the use of the Library shall be addressed to the Director.

11. Repeal
Regulations R06 – The Library Regulations, 2001, published as Legal Notice 199 of 2001, are hereby repealed.


Schedule I

Charges (fines) for overdue items:

Regular LoanThree (3) weeks (Undergraduate, Junior College)€0.20c per day
Three (3) months (Postgraduate, Support Staff and Faculty)€0.20c per day
Recalled Item€0.50c per day
Restricted LoanTwo (2) hours, Overnight or Weekend€0.15c per hour